How to recall an email in Outlook

Sending a wrong email may be easy, but remembering it is a bit trickier. Plus, it can be very embarrassing to send an email with a mistake or incorrect information, especially if you misspelled a name. Fortunately, you can recall an email in Outlook as long as the recipient hasn’t opened it.

Here are the instructions you can follow to recall an email in Outlook:

Recall an email in Outlook

1. Open your Sent elements folder and find the email you want to recall

2. Double-click the email to open it in a new window

3. Go to the Message tab at the top of the window and select Actions ribbon

4. From the drop-down menu, choose Remember this message

5. You will then have the option to delete unread copies of the email or replace it with a new message. Choose the appropriate option and click All right

6. If the email was successfully retrieved, you will receive a notification. Keep in mind that this feature only works if the recipient has not yet opened the email.

These steps can help you quickly and easily recall an email in Outlook. Keep in mind that the recall tool only works if the recipient has not yet viewed the email, so act quickly.

When to recall an email in Outlook

Here are some relevant scenarios in which it is best to recall an email:

• You should recall an email and send a revised version if you inadvertently send one that contains a typo or other errors.
• You should recall an email and send it to the correct recipient if you accidentally sent it to the wrong person.
• You should recall emails containing sensitive information. This could lead to a data breach.
• Emails should be recalled as quickly as possible. An email in Outlook is more likely to remain unread if you recall it quickly.

Sensitive Email Recall Tools

While Outlook’s email recall feature offers protection against typos or accidental receipts, it’s important to be aware of its limitations. It’s only effective in certain situations, and extra security precautions are essential for highly sensitive data.

Consider using email encryption and programs with message recall features when transferring critical information. By allowing you to remove access to sent emails even after they’ve been opened, these technologies go beyond simple recovery. Third-party Outlook add-ons provide secure email features, including message recovery.

Why can’t I recall my email in Outlook?

Outlook’s email recall feature has certain requirements. Check the following information about your account if you’re unable to recall an email in Outlook.

1. Is this the right account for me?
Outlook only lets you recall emails if you and the recipient both have Exchange or Office 365 accounts with the same company. Make sure you’re signed in to the correct account.

2. Does the receiver work for my company?
Make sure the recipient of your email is an employee of your company. You won’t be able to recall emails you sent if they are not part of your organization.

3. Has anyone looked at my email?
If the recipient has already opened your email, you can’t recall it. Also, there’s no way to go back since people have already seen your mistake.

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Ways to Avoid Recalling an Email

There are steps you can take to avoid having to recall an email. To check for any mistakes you made when composing your email, you can go back and reread it. To make sure you’re sending it to the right person, you can also double-check your email address. Additionally, Outlook has a feature that lets you postpone sending emails so they don’t go out right away. This can allow you to check your emails for errors and then delete or edit them without notifying the recipient.

You can use the following instructions to delay sending emails in Outlook:

• Select Deposit in the left corner of Outlook
• Scroll to Manage rules and alerts
• Select the New rule option in the Rules and alerts window that appears on your screen
• Click on Apply the rules on Messages I send and hit the Following button to continue
• Select Following again, then choose Yes on the confirmation screen
• Choose Delay delivery by a few minutes select the A number of link To enter your preferred time frame, click ALL RIGHT and hit Following
• Enter any exceptions to the time limit you want, then press the button Following button
• Give the delay a name and check Enable this rule then hit Finishing

Frequently Asked Questions (FAQ)

How do I know if the recall was successful?

You should receive a new email with the subject line “Message Recall Report” once you’ve recalled the message. This will help you determine if the recall was successful. The alert should appear in less than 30 seconds, but it may take longer if you’ve recalled a message to a large number of recipients.

Can you recall an Outlook message on the web?

Recalling emails is limited to Outlook for Windows users. Recalling a message is not possible if you are using Outlook.com. If you are using this webmail service, you can also set up an undo send feature. Within five to ten seconds of sending the email, you can use this option to undo it.

Does a reminder work if the other person has Microsoft Outlook?

You can only use the recall option if you and the recipient are members of the same organization and use Microsoft Exchange or Microsoft 365. You can’t recall an email that you sent to someone who uses Outlook but isn’t employed by the company.

Does the recipient know if an email is recalled in Outlook?

In some cases, yes, Outlook can notify a recipient that an email has been recalled from their inbox in Outlook.

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